Agility Trial Chair Chair
Appointed by the Board of Directors
The Agility Trials are held for 3 days.
Maintain list of agility judges using current AKC Judges Directory for future shows.
Have judge(s) lined up one year in advance.
Contact judge(s) to see if they are available for a particular year. Referring to the AKC "Corresponding Date Calendar". The Agility Trials are on the 24th(?) week on the AKC's calendar.
Usually the weekend after Memorial Day
Submit the application for the Trials, using the AKC Online Event management program.
Submit copy of payment to treasurer for repayment.
Keep a hard copy of the applications in case questioned by the AKC.
Obtain services of Trial Secretary.
Obtain School grounds.
Obtain Insurance Waiver from Treasurer.
Find member to host RV section.
Rent ring equipment.
Hire ring crew.
Rent a truck from Penske.
Request lift instead of ramp.
Request 16' truck.
Pay in advance with credit card.
Driver must present drivers license to Penske either at time of reservation or when picking up truck
Rent Porta Potties
Request 1 standard and 1 handicap stall with washing station.
Drop off on Wednesday or Thursday depending on their schedule.
Units are placed on grass near the RV parking area near the exit.
Request Saturday Service.
Provide extra toilet paper hand sanitizers and paper towels.
Send a contract to the judge for their approval and signature. Include the list of items club will cover and any other information that seems appropriate.
Reserve room at local hotel
Reserve car if needed or assign someone to pick up and deliver judge to site.
Make sure to get email, cell number and person to contact in case of an emergency.
Send a copy of the contract either digitally or hard copy to the Treasurer.
Day before Show
Equipment unloaded and arranged near rings.
Pop-ups arranged and partially set up.
tables arranged and covered with tarps to prevent wetness in am from dew.
Day of Show
Trial Begins at 9:00 am so workers should arrive around 7:00 am
Put up direction sign near Highway 68
Set out trash boxes with rocks under liner for wind protection
Fill water canister
Set up raffle table
Set up hospitality table
Select a Chief Ring Steward
Send out "Sponsor a Steward" financial support requests to members out of the area or that are unable to steward at event.
Send out a request for stewards to the membership.
Ask local training clubs for assistance in supplying stewards.
Plan on 2 poles setters, 1 leash runner, 1 timer, 1 scribe per ring and at least 1 floater
Create a schedule for each ring showing the stewards assignments.
Email assignment schedule before show in case of needed substitutions.
Put notice that lunch and parking is included.
2 weeks in advance
Inventory ribbons and reorder if necessary
Find name of current vendor
Decide if medallions will be given for new titles
Wednesday Afternoon pick up truck from Penske Rental
Go to storage unit and load all agility equipment and take to school.
Leave truck at school with combination lock on rear door.
Leave keys for cab with either Agility Chair or RV person.
Sunday night drive truck to storage and then return clean to Penske either Sunday night at key drop or Monday morning.
Will need at least 4 strong volunteers to load and unload at storage unit.
Find volunteer to coordinate this event.
Request from DMKC membership items or money to purchase items for baskets.
Solicite local pet stores for donations.
Buy double sided tickets - 1 for item and copy for purchaser.
Table set up
Use Plastic table cloths to coordinate with the hospitality table. (They are located next to each other.)
Arrange baskets or items on tables in pleasing manner and place a tag with number on each.
Place numbered cups in front of same numbered item.
Have money box for ticket sales.
6 tickest for 10 tickets for
Each volunteer receives 6 (?) tickets per day
Announce time of drawing - around 1:30 pm
If winner is not present on Saturday, tape ticket on item for pickup on Sunday
Free for all participants
1 regular and 1 decafe Starbucks Travelers. These can be ordered on Thursday and prepaid for early pickup at 6:30 am
Buy ice at 7-11 when picking up coffee.
Buy fruit, snacks, string cheese, creamer, tea. hot chocolate packets etc
Bring hot water in Thermal pots for tea.
Notify Trial Secretary of lunch offering and cost for inclusion in premium list.
Request 1 pop-up and 1 table with 2 chairs
Set up and host table
Get supplies from storage unit: napkins, plates, utensils, plastic tablecloths and kitchen box with sharp knives, cutting board etc.
Order sandwiches or platters
Costco for chips, cookies and drinks
Subway for mixed platters
Safeway for platters
Make sure to order well in advance -Monday for Friday pick up.
Place order for entire weekend at same time and prepay for easy pickup.
Save area on table for large water canister.
Obtain from storage ice Chest for assorted drinks
Create list of preordered lunches and enough for volunteers and judges
Collect money and tally final count for future reference.
Have someone with Square capability- Treasurer.
Give collected money to Chair for safe keeping
Lunches can be charged through Square, but there should be a convenience fee of 50¢